Free Invoice Template for Personal Trainer
Personal trainers need invoices that track sessions, packages, and supplementary services. Our free personal training invoice template handles individual sessions, package deals, group training, nutrition planning, and online coaching with a clean, professional layout. Fitness professionals typically sell session packages (10, 20, or 30 sessions) at a discount. Your invoice should show the package price, session rate, sessions completed, and remaining balance. For individual sessions, list the date, type (strength, cardio, flexibility), and duration. If you offer additional services like meal planning, body composition assessments, or online programming, itemize these separately. Include your certification credentials (NASM, ACE, CSCS) on every invoice for credibility. For gym-based trainers, clarify whether the gym facility fee is included or separate. Add a brief note about cancellation policy since no-shows are a common issue in personal training.
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Create Personal Trainer Invoice →Common Line Items for Personal Trainer Invoices
- ✓ Personal training session
- ✓ 10-session package
- ✓ Nutrition consultation
- ✓ Body composition assessment
- ✓ Online coaching (monthly)
- ✓ Group training session
Invoicing Tips for Personal Trainer
- 💡 Track sessions within packages
- 💡 Include certification credentials
- 💡 Specify cancellation/no-show policy
- 💡 Separate gym fees from training fees
Frequently Asked Questions
How should personal trainers bill for packages?
Offer packages of 10, 20, or 30 sessions at 10-20% discount vs. single-session rate. Invoice the full package upfront or split into 2-3 payments. Track sessions completed on each invoice so clients see remaining value.
What cancellation policy should trainers invoice for?
Standard policy: 24-hour cancellation notice, otherwise full session fee charged. Many trainers allow 1 free cancellation per month. Include this policy on every invoice and have clients sign an agreement at the start.
Should personal trainers charge for online coaching?
Yes, online coaching (programming, check-ins, messaging support) is typically $100-$300/month. This is separate from in-person sessions. Include deliverables: custom program, weekly check-ins, form review videos, nutrition guidance.