Free Invoice Template for Tutor
Tutors need invoices that clearly track sessions, subjects, and hours. Whether you're a private tutor, test prep specialist, or academic coach, our free tutoring invoice template helps you bill professionally with fields for session dates, subjects, duration, and package tracking. Tutoring is typically billed hourly or by package (e.g., 10 sessions at a discount). Your invoice should show each session date, subject covered, duration, and rate. For package deals, show the total package price, sessions completed, and remaining balance. Include student name and parent/guardian name if billing a parent. Many tutors offer different rates for different subjects or group vs. individual sessions — your invoice should clearly show which rate applies. Add notes about student progress to reinforce the value you're providing. For test prep, reference the target exam and score goals.
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Create Tutor Invoice →Common Line Items for Tutor Invoices
- ✓ Individual tutoring session (hourly)
- ✓ Group tutoring session
- ✓ Test prep package
- ✓ Study materials
- ✓ Assessment/evaluation
- ✓ Session notes/report
Invoicing Tips for Tutor
- 💡 Track sessions with dates and subjects
- 💡 Show package progress (5 of 10 sessions)
- 💡 Include student name and subject
- 💡 Offer package discounts to encourage commitment
Frequently Asked Questions
How should tutors invoice for packages?
Create a package line item showing total sessions, rate per session, and total package price. On each invoice, note which sessions are being billed and how many remain. Example: 'SAT Prep Package (Session 3 of 10) — $75/session, $750 total.'
Should tutors invoice weekly or monthly?
Monthly invoicing works best for regular students (less admin overhead). For irregular scheduling, invoice after each session or bi-weekly. Package prepayment is ideal — collect full payment upfront for a set number of sessions.
What cancellation policy should tutors include?
Standard policy: 24-hour cancellation notice required, otherwise the full session fee is charged. Include this on every invoice footer. Some tutors offer one free cancellation per month as goodwill.