Free Invoice Template for Writer
Writers — whether copywriters, content writers, ghostwriters, or journalists — need invoices that capture the value of their words. Our free writer invoice template supports per-word, per-article, hourly, and project-based billing with fields for word counts, revision rounds, and rights transfer. Writing projects vary widely in scope and pricing. Blog posts, website copy, white papers, and books all have different billing structures. Your invoice should include the project or article title, word count (if billing per word), revision rounds included, and deadline met. Specify the rights being transferred — first rights, all rights, work-for-hire, or licensed usage. For ongoing content retainers, show the monthly deliverables and what was actually delivered. Many writers charge different rates for different content types (technical writing commands higher rates than blog posts), so clearly note the content type and corresponding rate.
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Create Writer Invoice →Common Line Items for Writer Invoices
- ✓ Blog post/article writing
- ✓ Website copywriting
- ✓ White paper/ebook
- ✓ Editing and proofreading
- ✓ SEO optimization
- ✓ Rush delivery premium
Invoicing Tips for Writer
- 💡 Include word count for per-word billing
- 💡 Specify rights being transferred
- 💡 Note content type and rate tier
- 💡 Include revision round tracking
Frequently Asked Questions
How do writers price their invoices?
Writers bill per word ($0.05-$1.00+), per article ($50-$2,000+), per hour ($30-$150+), or per project. Technical, medical, and financial writing command premium rates. Your invoice should clearly show the agreed-upon rate and calculation.
Should writers invoice before or after delivery?
For new clients: 50% upfront, 50% on delivery. For established clients: invoice on delivery with Net 15 terms. For large projects (ebooks, white papers): milestone billing (33/33/34%). Never deliver final drafts without payment terms established.
What rights should writers specify on invoices?
Always specify: First Rights (one-time publication), All Rights (full ownership transfer), Work-for-Hire (client owns from creation), or Licensed Usage (limited use). This prevents disputes and affects pricing — all rights cost more.