Free Invoice Template for Dj
DJs need invoices that capture performance fees, equipment, setup, and event-specific details. Our free DJ invoice template covers performance time, sound and lighting equipment, setup and breakdown, travel, and overtime — formatted professionally for private events, weddings, and corporate clients. DJ invoicing revolves around the event. Include the event date, venue, start and end times, and performance duration. Your base rate typically covers a set number of hours (usually 4-5 for events). Clearly state overtime rates for additional hours. Equipment is often included in the package price, but if you're providing extra lighting, subwoofers, or a photo booth, itemize these. For weddings, list ceremony, cocktail hour, and reception as separate line items if they require different setups. Include your PLI (Public Liability Insurance) policy number if required by the venue. A clear timeline of the event helps prevent disputes about hours worked.
Common Line Items for Dj Invoices
- ✓ Performance fee (4-hour package)
- ✓ Overtime (per hour)
- ✓ Sound system rental
- ✓ Lighting package
- ✓ MC/hosting services
- ✓ Setup and breakdown
Invoicing Tips for Dj
- 💡 Include event date, venue, and times
- 💡 Specify overtime rate clearly
- 💡 List included vs. additional equipment
- 💡 Add liability insurance info
Frequently Asked Questions
How much should DJs charge for events?
Wedding DJs: $800-$3,000+. Corporate events: $500-$2,500. Private parties: $300-$1,500. Prices vary by market, experience, and equipment provided. Include 4-5 hours of performance, sound system, and basic lighting in your base package.
What should a DJ invoice include for weddings?
Include separate line items for ceremony music, cocktail hour, and reception. Specify equipment (speakers, mics, lighting), setup/breakdown time, MC duties, and overtime rate. Reference any special song requests or playlists discussed.
How should DJs handle overtime billing?
Standard practice: quote a base package (4-5 hours) with overtime at $100-$300/hour in 30-minute increments. Get written approval for overtime during the event. Include the overtime rate on your initial invoice so there are no surprises.