Free Invoice Template for Web Developer
Web developers build the digital presence businesses rely on, and your invoices should clearly communicate the value of that work. Our free web development invoice template covers website builds, web app development, hosting setup, domain management, and ongoing maintenance with professional formatting. Web development projects benefit from milestone-based billing. Break large projects into phases: discovery and planning, wireframing, design, frontend development, backend development, testing, and launch. Each phase should be a line item with its price and completion status. For ongoing hosting and maintenance, use a separate recurring section. Include technical details that help non-technical clients understand the work: 'Developed responsive contact form with email notifications' is clearer than 'Built form component.' Reference the project proposal or contract number, and specify what's included in the quoted price vs. what triggers additional charges (extra pages, features not in the original scope).
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Create Web Developer Invoice →Common Line Items for Web Developer Invoices
- ✓ Website design and development
- ✓ Web application feature
- ✓ Hosting setup and configuration
- ✓ Domain management
- ✓ Monthly maintenance
- ✓ Performance optimization
Invoicing Tips for Web Developer
- 💡 Use milestone-based billing for projects
- 💡 Describe technical work in plain language
- 💡 Separate hosting from development costs
- 💡 Include maintenance scope clearly
Frequently Asked Questions
How do web developers price website projects?
Simple brochure sites: $1,000-$5,000. Custom websites with CMS: $5,000-$15,000. Web applications: $10,000-$100,000+. E-commerce: $5,000-$50,000+. Price depends on complexity, features, and timeline. Break costs into phases on your invoice.
Should web developers charge for hosting separately?
Yes, always separate hosting ($20-$200/month) from development. This makes recurring vs. one-time costs clear. Many developers mark up hosting 2-3x to cover their management time. Include what the hosting fee covers.
What should a web development maintenance invoice include?
Monthly maintenance invoices should list: software updates performed, security patches, backups verified, uptime percentage, support tickets resolved, and any additional work done. This justifies the recurring fee and demonstrates ongoing value.